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EXPORT NON OCR PDF TO EXCEL SOFTWARE
Need a simple, no frills OCR solution without spending hundreds of dollars on a professional software package? Look no further. Additionally, they provide security, advanced capabilities and ease of use above that of the ad-hoc methods And let’s not forget cloud-based options that alleviate the need to maintain storage servers or keep software up to date. If you want to move to the next level, there are Desktop Document Management options that provide an all-in-one means for capture, storage, search and retrieval of documents. In this “ad-hoc” scenario you only need some basic document scanning software to simplify and bring consistency to your filing system. Users within a single department, working from home or who have a small business can simply scan their documents to a folder that is shared to everyone. You can find the various types of OCR software with a description of each below. While they all share the ability to convert images of machine printed (not handwritten) text or numbers into an editable format, the various software often have different features, accuracy, prices, and language options. There is a wide variety of OCR software available. In order to transform this information into an editable format that you can search through, copy, and modify without retyping it manually, you will need the an Optical Character Recognition (OCR) software. However, to a computer, the resulting image file is just as meaningless an assortment of pixels as a landscape photo. When you scan a document that has text or numeric data on it, you are able to read and understand what is written in the scanned image. But it’s a good way to produce structured data from large single reports or small batches of similar report data.įor more complex tables, tables with similar data but different formats on different documents (like Invoices), tables with nested structure like header and detail rows, Enterprise Forms Processing software is required to turn these documents into structured data like XML, JSON or SQL database tables. Inexpensive Desktop OCR products like FineReader, ReadIRIS and OmniPage can automatically convert data from tables to Excel and other spreadsheets, as long as the columns are standard and don’t “overlap” such that different field values appear in the same column area, like when one row of each record represents one set of columns and a second row has additional column data.Ĭonverted data will require some clean-up before it is usable in any database or software application, and it is difficult to convert large numbers of documents in batches this way. To capture handprint, irregular tables, large numbers of data points, or data that doesn’t always appear in the same place on every page, Forms Processing software is what you need.ĭata that repeats over and over again in a document can be OCR’d to Microsoft Excel, Google Sheets and other spreadsheet formats, or a SQL Database like Access, SQL Server, MySQL and Oracle. If you need to capture data formatted in tables and output to CSV or Excel, desktop OCR applications do this quite well as long as the tables have a regular format with well-defined columns.
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If you need to capture specific data in multiple documents and output them to structured data files or a SQL database, Batch OCR Applications are the best option for this.
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The zones are designed more for excluding regions you don’t want or manually overriding the detection of text, tables and images in the document. What you typically get a text file for each document with a line of text for each zone. With these applications it is often not possible to output this data as “fields” in a structured data file like CSV, Excel or XML. Most OCR applications have “Lite” versions that don’t have the ability to manually create zones so it’s important to get the correct version. The “Pro” versions of most Desktop OCR applications support the creation of zone templates that can be used to OCR specific regions on batches of documents.